Shareholder Committee

17 December 2019

Report of the Corporate Finance and Commercial Procurement Manager (Interim S151 officer)

Shareholder Committee Forward Plan to December 2021

Summary

1. This paper presents the future plan of reports expected to be presented to the Committee during the forthcoming year to December 2020.

Background

2. There are to be a number of meetings of the Committee in a municipal year. To assist members in their work, attached as an annex is an indicative rolling forward plan for meetings up to December 2020. This may be subject to change depending on any particular issues with council owned companies. A rolling forward plan of the Committee will be reported at every meeting reflecting any known changes.

3. The Council owns, or part owns, a number of companies. Details of these companies are included in the council annual financial accounts and are listed in the table below.

Company name	Ownership details
Yorwaste & SJB Recycling	22.27% CYC 77.73% NYCC
Make It York	100% CYC
Veritau	50% CYC 50% NYCC
City of York Trading Ltd	100% CYC
YPO	1/13^th

4. The committee should consider, as a minimum, the business plan, a mid year performance update and the financial year outturn for each of the companies. In practice, it is likely that the performance reports may be brought at different times during the year.

5. As the dates for future committees have not yet been determined, the forward plan attached assumes there will be 3 meetings during the year. The individual reports included can be arranged over the meetings as appropriate once dates have been agreed.

Consultation

6. The forward plan is subject to discussion by members at each meeting, has been discussed with the Chair of the Committee and key corporate officers.

Options

7. Not relevant for the purpose of the report.

Analysis

8. Not relevant for the purpose of the report.

Council Plan

9. This report contributes to the overall effectiveness of the council’s governance and assurance arrangements contributing to an ‘Effective Organisation’.

Implications

10.

(a) Financial - There are no implications

(b) Human Resources (HR) - There are no implications

(d) Legal - There are no implications

(e) Crime and Disorder - There are no implications

(f) Information Technology (IT) - There are no implications

(g) Property - There are no implications

Risk Management

11. By not complying with the requirements of this report, the council will fail to have in place adequate scrutiny of its internal control environment and governance arrangements, and it will also fail to properly comply with legislative and best practice requirements.

Recommendations

12.

(a) The Committee’s forward plan for the period up to December 2020 be noted.

Reason

To ensure the Committee receives regular reports in accordance with the functions of an effective Shareholder committee.

(b) Members identify any further items they wish to add to the Forward Plan.

Reason

To ensure the Committee can seek assurances on any aspect of the council’s internal control environment in accordance with its roles and responsibilities.

Contact Details

Author:	Chief Officer Responsible for the report:
Debbie Mitchell Corporate Finance & Commercial Procurement Manager (Interim S151 officer) Telephone: 01904 554161	Debbie Mitchell Corporate Finance & Commercial Procurement Manager (Interim S151 officer) Telephone: 01904 554161
	Report Approved	√	Date	6/12/2019
Specialist Implications Officers None
Wards Affected: Not applicable

For further information please contact the author of the report

Background Papers:

None

Annex:

Shareholder Committee Forward Plan to December 2020